Training Volunteers for Effective AVL Operation: Tips and Tools

Churches often rely on the dedication and commitment of volunteers to operate AVL (Audio, Visual, and Lighting) systems that enhance worship services. But for volunteer teams to succeed, they need proper training and easy-to-use tools. Here’s a guide on how churches can equip their AVL volunteers with the skills, knowledge, and tools they need for seamless, effective operation.

1. Start with Basic AVL Training Programs

Effective AVL training for church volunteers starts with a solid foundation in the essentials. Since AVL can be complex, starting with beginner-friendly training sessions allows volunteers to grasp the basics before diving into more advanced topics.

• Introductory Workshops: Begin with workshops that cover essential AVL topics, such as soundboard basics, camera operation, and lighting adjustments. These sessions allow volunteers to understand their specific roles and learn how different AVL elements work together.

• Hands-On Practice: Incorporate hands-on practice in your training. Hands-on experience is essential for learning equipment and building confidence. Try scheduling separate practice sessions for volunteers to try out real setups without the pressure of a live service.

2. Provide Clear, Accessible Training Resources

Making AVL training resources accessible to volunteers ensures they can refer back to materials as they continue to build their skills.

• User Manuals and Cheat Sheets: Create or download simplified manuals and cheat sheets for your AVL equipment. Include step-by-step instructions and common troubleshooting tips, so volunteers can quickly resolve issues.

• Video Tutorials: Short video tutorials tailored to your church’s specific equipment and setup can be invaluable. Break down complex tasks into digestible videos that volunteers can review on their own time.

• Online Training Platforms: Platforms like YouTube or Vimeo offer many AVL training videos. Consider creating a private channel for your volunteers to watch recommended training videos and tutorials anytime.

3. Focus on Audio Training for Quality Sound

Clear audio is critical to any church service, making soundboard training one of the most important parts of AVL volunteer training.

• Soundboard Basics: Provide foundational training on soundboard operation, including managing microphone levels, balancing audio, and understanding basic equalization (EQ) techniques.

• Gain Structure and Mixing: Explain gain structure (the balance of sound levels) and introduce basic mixing principles, so volunteers can maintain clear, balanced sound during services.

• Live Service Practice: Allow volunteers to practice soundboard control during rehearsal services, where they can get real-time feedback without the pressure of a live congregation.

4. Teach Camera and Visuals Operation Skills

For churches that livestream or use projection screens, camera and visuals training are essential for creating an engaging service experience.

• Camera Framing and Movement: Teach volunteers the basics of camera framing, angles, and movement. Provide guidance on keeping the camera steady, maintaining proper focus, and framing speakers or performers correctly.

• Switching and Editing Software: If your church uses software for live switching (such as OBS or vMix), give volunteers basic training on switching between cameras, adding overlays, and adjusting visuals.

• Presentation Software Training: For visuals like song lyrics or sermon points, train volunteers on presentation software like ProPresenter or PowerPoint. These tools allow easy display management, enhancing both in-person and online experiences.

5. Simplify Lighting Control with Easy-to-Use Tools

Lighting adds atmosphere and focus to services, and with the right tools, volunteers can quickly become proficient at managing lighting systems.

• Basic Lighting Techniques: Teach basic lighting principles like color temperature, brightness, and positioning. This knowledge will help volunteers create appropriate lighting settings for different parts of the service.

• User-Friendly Control Systems: For volunteers new to AVL, consider using simple lighting controllers or software with intuitive interfaces. Systems like DMX lighting controllers or Chauvet’s LED lighting systems offer accessible controls for beginners.

• Pre-Programmed Scenes: Pre-program scenes for different parts of the service (e.g., worship songs, sermons, announcements) so volunteers can easily switch between lighting presets.

6. Choose AVL Tools and Software with Volunteers in Mind

Selecting the right tools and software can make AVL operation smoother and more accessible for volunteers, especially those who may not have prior experience.

• OBS for Livestreaming: OBS (Open Broadcaster Software) is a popular, free livestreaming tool that’s straightforward for volunteers to learn. OBS also integrates well with social media, allowing seamless streaming for churches looking to expand their reach.

• ProPresenter for Visuals: ProPresenter is a powerful presentation tool designed for worship services, making it easy for volunteers to manage slides, lyrics, and visuals with minimal training.

• Wireless Control Options: Wireless control options allow volunteers to operate sound and lighting systems remotely, giving them flexibility and reducing the need for extensive cable management knowledge.

7. Schedule Regular Check-Ins and Advanced Training Opportunities

Once volunteers have a good grasp of the basics, provide opportunities for ongoing learning and growth. Regular training sessions also allow AVL teams to stay updated on new equipment or service changes.

• Monthly or Quarterly Refresher Courses: Schedule regular training to review and build on existing skills. These sessions can cover advanced topics, new equipment, or specific service needs that arise.

• Feedback and Q&A Sessions: Encourage volunteers to ask questions and provide feedback. This helps trainers identify areas where volunteers may need additional support or guidance.

• Advanced Training Workshops: For volunteers interested in deeper involvement, offer advanced workshops on topics like advanced mixing techniques, color theory for lighting, or multi-camera livestream setups.

8. Build a Supportive AVL Community

Creating a supportive AVL team environment allows volunteers to learn from each other and feel comfortable asking for help when needed.

• Mentorship Program: Pair new volunteers with experienced team members for guidance and support. This mentorship provides hands-on learning and fosters a sense of community.

• AVL Team Meetings: Regular meetings for the AVL team can be a great way to discuss successes, challenges, and upcoming service needs. This ensures everyone is on the same page and fosters team cohesion.

• Celebrate Volunteer Contributions: Show appreciation for your AVL volunteers with regular recognition and celebrations of their hard work. Acknowledging their contributions helps boost morale and commitment.

Conclusion

Training AVL volunteers for your church doesn’t have to be complicated. By starting with basic training, providing accessible resources, and choosing user-friendly tools, churches can empower volunteers to manage AVL effectively. Regular check-ins, hands-on practice, and creating a supportive AVL team environment help volunteers feel confident and capable, ultimately enhancing worship experiences for the entire congregation.

For more information on AVL systems, training resources, and customized solutions for churches, contact Brilliance AV today.